Privacy Policy

“Music gives a soul to the universe, wings to the mind, flight to the imagination and life to everything.”

Plato

Illustration of the titles produced by Beares Publishing

Terms & Conditions

BEARES PUBLISHING.COM TERMS AND CONDITIONS

Beares Publishing Limited and its subsidiaries and affiliates (collectively, "Beares Publishing") provide access to BearesPublishing.com and other websites operated by Beares Publishing (collectively, "Beares Publishing Websites") subject to these Terms and Conditions ("Terms"). By shopping at or visiting Beares Publishing Websites, you agree to these Terms and our Websites Privacy Policy. Please read them carefully. If you do not agree to these Terms please do not register or otherwise use Beares Publishing Websites.

Beares Publishing reserves the right to make changes to the Beares Publishing Websites, our policies, and these Terms at any time. Any changes to the Terms will be reflected on the Beares Publishing Websites.

The online store is available for non-commercial and domestic use only. Beares Publishing reserves the right to refuse orders from businesses, or those that we consider are for commercial or other non-domestic concerns.

All content included on the Websites including website design, text, graphics, images, the selection and arrangement thereof, and all software compilations, underlying source code, software (including applets) and all other material on the Beares Publishing Websites are the copyright or other intellectual property of Beares Publishing or of its content and technology providers. The compilation of all content on each Beares Publishing Website is the exclusive property of Beares Publishing and is protected by international law. ALL RIGHTS RESERVED.

Personal permission is granted to registrants to electronically copy and to print hard copy portions of Beares Publishing Websites for the sole purpose of facilitating the purchase of Beares Publishing products. Any other use of materials on Beares Publishing Websites, including reproduction for purposes other than those noted above, modification, distribution, or republication for commercial use or otherwise without the prior written permission of Beares Publishing, is strictly prohibited.

TRADEMARKS

Beares Publishing, the Beares Publishing logo, BearesPublishing.com, and BearesPublishing.co.uk, and other Beares Publishing Websites and Beares Publishing services referenced on Beares Publishing Websites are either trademarks or registered trademarks of Beares Publishing.

Beares Publishing Website graphics, logos, page headers, button icons, scripts, and service names are trademarks or trade dress of Beares Publishing. Beares Publishing's trademarks and trade dress may not be used in connection with any product or service that is not Beares Publishing’s, in any manner that is likely to cause confusion among consumers, or in any manner that disparages or discredits Beares Publishing.

REVIEWS, COMMENTS, COMMUNICATIONS, AND OTHER CONTENT

Visitors may post reviews, comments, and other communications; and submit suggestions, ideas, comments, questions, or other information, so long as the content is not illegal, obscene, threatening, defamatory, invasive of privacy, infringing of intellectual property rights, or otherwise injurious to third parties or objectionable and does not consist of or contain software viruses, political campaigning, commercial solicitation, chain letters, mass mailings, or any form of “spam”. You may not use a false email address, impersonate any person or entity, or otherwise mislead as to the origin of a card or other content.

By sending emails, submitting reviews, or otherwise communicating with Beares Publishing you are granting Beares Publishing a perpetual, non-exclusive, royalty-free, unrestricted, worldwide license to use, display, sublicense, adapt, transmit and copy such communication in any media. The foregoing grant shall include the right to exploit any proprietary rights in such communication, including but not limited to rights under trademark, copyright, service mark or patent laws in any relevant jurisdiction. Beares Publishing reserves the right to remove or edit the content of BearesPublishing.com customer reviews.

You represent and warrant that you own or otherwise control all of the rights to the content that you post; that the content is accurate; that use of the content you supply does not violate this policy and will not cause injury to any person or entity; and that you will indemnify Beares Publishing for all claims resulting from content you supply. You agree that Beares Publishing has the right (but not the obligation) to monitor and edit or remove any activity or content at its sole discretion. Beares Publishing takes no responsibility and assumes no liability for any content posted by you or any third party.

You will be responsible for Beares Publishing’s losses and costs resulting from your breach of this clause.

OTHER BUSINESS LINKS

Beares Publishing may provide links to the sites of affiliated companies and certain other businesses.

We are not responsible for examining or evaluating, and we do not warrant the offerings of, any of these business or individuals or the content of their websites. Beares Publishing does not assume any responsibility or liability for the actions, product, and content of all these and any other third parties. You should carefully review the terms and conditions of any site that you access through a link from this site.

REGISTRATION

You warrant that:

•You are over eighteen years of age.

The Personal Information which you are required to provide when you register as a customer is true, accurate, current and complete in all respects;

•You will not impersonate any other person or entity or to use a false name or a name that you are not authorised to use; and,

•You will notify us immediately of any changes to the Personal Information by updating it on the Beares Publishing Websites, by emailing contact(at)bearespublishing.com or by contacting our Customer Services department by telephone at +44(0)777 1131203 between the hours of 9am and 5pm GMT.

PASSWORD AND ACCOUNT SECURITY

Every user that has an account on one of the Beares Publishing Websites is responsible for (i) keeping his or her account password confidential and secure. (ii) restricting access to such User’s computer; and (iii) keeping the email address associated with that account current. User acknowledges that it is important to keep the email address associated with his or her account current in order to receive messages from Beares Publishing about his or her orders and inquiries or other matters. If Beares Publishing believes that there is likely to be a breach of security or misuse of the Beares Publishing Websites we may require you to change your password or suspend your account.

PURCHASE OF PRODUCTS FROM BEARES PUBLISHING WEBSITES

No contract will subsist between you and Beares Publishing for the sale by it to you of any product unless and until Beares Publishing actually dispatches the good to you. At any point up until then, we may decline to supply the goods to you without giving any reason. Beares Publishing is entitled to withdraw from any contract in the case of errors or inaccuracies regarding the goods or the order appearing on Beares Publishing Websites.

PRICING

Whilst Beares Publishing will make reasonable efforts to ensure that prices on Beares Publishing Websites are accurate, it will not be responsible for any errors that may occur. If Beares Publishing discover any errors in the price of goods, Beares Publishing will notify you as soon as possible and give you the option to resubmit your order at the correct price or cancel the order.

All prices are expressed as exclusive of any VAT or other sales tax payable unless otherwise stated.

There shall be an additional charge for delivery, the amount of which shall vary according to the delivery method that you choose.

Prices and delivery charges are subject to change without notice.

Authority for payment must be given at the time of placing your order.

AVAILABILITY

All orders are subject to availability, and Beares Publishing cannot guarantee the availability of any specific products.

In the event that Beares Publishing discovers that goods are unavailable after an order has been placed, Beares Publishing shall send you a notification by email giving you the option to modify or cancel the order.

DELIVERY OF GOODS AND RISK OF LOSS

Beares Publishing shall deliver the goods ordered to the main entrance at the delivery address, which you supply. All delivery times quoted on Beares Publishing Websites are estimates only based on availability, normal processing and delivery time.

All items purchased from Beares Publishing are made pursuant to a shipment contract. This means that the risk of loss and title for such items pass to you upon our delivery to the carrier.

GUARANTEE, CANCELLATION AND RETURNS POLICY

If for any reason you are unhappy with the goods received, you can return them to Beares Publishing for an exchange or refund, providing each is returned to Beares Publishing’s returns processing centre in new condition within 14 days from the date of delivery. Except in cases of faulty, damaged or wrongly supplied goods you shall be responsible for the cost of returning goods for refund or exchange, and we will not refund the delivery charge for sending the item to you.

Beares Publishing recommends that you use registered post or recorded delivery and secure packaging when returning goods. Beares Publishing shall use reasonable efforts to replace damaged or defective goods but if replacement is not possible, Beares Publishing’s only obligation is to refund the amount paid by you. This does not affect your statutory rights.

The forgoing notwithstanding, Beares Publishing Collectors Editions are sold on a non-returnable basis and may not be returned unless received in damaged condition, unless otherwise required by law.

LICENSE AND SITE ACCESS

Beares Publishing grants you a limited license to access and make personal use of Beares Publishing Websites and not to download (other than page caching) or modify them, or any portion of them, except with express written consent of Beares Publishing. This license does not include any resale or commercial use of Beares Publishing Websites or their contents; any collection and use of any product listings, descriptions, or prices; any derivative use of the Beares Publishing Websites or their contents; any downloading or copying of account information for the benefit of another merchant; or any use of data mining, robots, or similar data gathering and extraction tools.

Neither the Beares Publishing Websites nor any portion thereof may be reproduced, duplicated, copied, sold, resold, visited, or otherwise exploited for any commercial purpose without express written consent of Beares Publishing. You may not frame or utilize framing techniques to enclose any trademark, logo, or other proprietary information (including images, text, page layout, or form) of any of the Beares Publishing Websites without express written consent. You may not use any meta tags or any other “hidden text” utilizing Beares Publishing’s name or trademarks without the express written consent of Beares Publishing. Any unauthorized use terminates the permission or license granted by Beares Publishing. You are granted a limited, revocable, and nonexclusive right to create hyperlinks to the home pages of the Beares Publishing Websites so long as the links do not portray Beares Publishing, its affiliates, or their products or services in a false, misleading, derogatory, or otherwise offensive manner. You may not use any Beares Publishing logo or other proprietary graphic or trademark as part of the link without express written permission.

INDEMNITY

You agree to defend, indemnify and hold Beares Publishing and any affiliated company or individual harmless from any and all liabilities, costs and expenses, including reasonable attorneys’ fees, related to any violation of these Terms by you or your authorized users, or in connection with the use of the Beares Publishing Websites or the Internet or the placement or transmission of any message or information on the Beares Publishing Websites by you or your authorized users. Beares Publishing shall provide notice to you promptly of any such claim, suit or proceeding and shall reasonably cooperate with you, at your expense, in your defense of any such claim, suit or proceeding.

TERMINATION OF USAGE

Beares Publishing reserve the right to refuse service, terminate accounts, remove or edit content, or cancel orders at its sole discretion at any time.

TERMINATION OF AGREEMENT

This agreement may be terminated by Beares Publishing at any time without notice. In the event of termination, you will no longer be authorized to have access to the Beares Publishing Websites, and all limitations on Beares Publishing’s liability and on your use of Beares Publishing material shall survive.

ENTIRE AGREEMENT / SEVERABILITY

These Terms, along with any additional rules or conditions referred to herein, constitute the entire agreement and understanding between you and Beares Publishing as to your use of the Beares Publishing Websites, superseding all prior or contemporaneous communications and/or proposals. These Terms are severable, and in the event any provision is determined to be invalid or unenforceable, such invalidity or unenforceability shall not in any way affect the validity or enforceability of the remaining provisions. A printed version of these Terms shall be admissible in judicial or administrative proceedings based upon or relating to use of the Beares Publishing Websites to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.

DISCLAIMER

TO THE FULLEST EXTENT PERMITTED BY LAW, BEARES PUBLISHING PROVIDES THE BEARES PUBLISHING WEBSITES AND THEIR CONTENTS ON AN “AS IS” BASIS AND MAKES NO (AND EXPRESSLY DISCLAIMS ALL) REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO THE BEARES PUBLISHING WEBSITES OR THE INFORMATION, CONTENT, MATERIALS OR PRODUCTS INCLUDED ON BEARES PUBLISHING WEBSITES INCLUDING, WITHOUT LIMITATION, WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN ADDITION, BEARES PUBLISHING DOES NOT REPRESENT OR WARRANT THAT THE INFORMATION ACCESSIBLE VIA BEARES PUBLISHING WEBSITES IS ACCURATE, COMPLETE OR CURRENT.

Except as specifically stated on the Beares Publishing Websites, to the fullest extent permitted by law, neither Beares Publishing nor any of its affiliates, directors, employees or other representatives will be liable for damages arising out of or in connection with the use of the Beares Publishing Websites or the information, content, materials or products included on the Beares Publishing Websites. This is a comprehensive limitation of liability that applies to all damages of any kind, including (without limitation) compensatory, direct indirect or consequential damages, loss of data, income or profit, loss of or damage to property and claims of third parties. For the avoidance of doubt, Beares Publishing does not limit its liability for death or personal injury to the extent only that it arises as a result of the negligence of Beares Publishing, its affiliates, directors, employees or other representatives.

GOVERNING LAW AND JURISDICTION

Any such contract will be interpreted, construed and enforced in all respects in accordance with the laws of England, and you and Beares Publishing irrevocably submit to the non-exclusive jurisdiction of the English Courts.

We make no promise that materials on the Beares Publishing Websites are appropriate or available for use in locations outside the United Kingdom, and accessing the Beares Publishing Websites from territories where its contents may be illegal or unlawful is prohibited. If you choose to access this site from locations outside the United Kingdom, you do so on your own initiative and are responsible for compliance with any local laws.

As a data controller, BEARS PUBLISHING decides how we use and protect your information. We take this responsibility very seriously. We only use cookies for important reasons, such as:

To provide a great experience for your visitors and customers.
To identify your registered members (users who registered to your site).
To monitor and analyze the performance, operation and effectiveness of our platform.
To ensure our platform is secure and safe to use.

Types of Cookies

The cookies which are initially placed on our website may be categorized as essential cookies. Below is the list of all cookies we place on bearespublishing.com:

Cookie Name: XSRF-TOKEN

Purpose: Used for security reasons

Duration: Session

Cookie Type: Essential

Cookie Name: hs

Purpose: Used for security reasons

Duration: Session

Cookie Type: Essential

Cookie Name: svSession

Purpose: Used in connection with user login

Duration: 2 years

Cookie Type: Essential

Cookie Name: SSR-caching

Purpose: Used to indicate the system from which the site was rendered

Duration: 1 minute

Cookie Type: Essential

Cookie Name: _wixCIDX

Purpose: Used for system monitoring/debugging

Duration: 3 months

Cookie Type: Essential

Cookie Name: _wix_browser_sess

Purpose: Used for system monitoring/debugging

Duration: session

Cookie Type: Essential

Cookie Name: consent-policy

Purpose: Used for cookie banner parameters

Duration: 12 months

Cookie Type: Essential

Cookie Name: smSession

Purpose: Used to identify logged in site members

Duration: session

Cookie Type: Essential

Cookie Name: TS*

Purpose: Used for security and anti-fraud reasons

Duration: session

Cookie Type: Essential

Cookie Name: bSession

Purpose: Used for system effectiveness measurement

Duration: 30 minutes

Cookie Type: Essential

Cookie Name: fedops.logger.sessionId

Purpose: Used for stability/effectiveness measurement

Duration: 12 months

Cookie Type: Essential

Cookie Name: wixLanguage

Purpose: Used on multilingual websites to save user language preference

Duration: 12 months

Cookie Type: Functional

CONTACT BEARES PUBLISHING

Beares Publishing Limited
30 Queen Anne Street
London W1G 8HX

Email: contact(at)bearespublishing.com

Company Registration Number: 09655090

VAT number: not applicable

BEARES PUBLISHING is committed to protecting your privacy. We use the most up-to-date technologies to keep the information you give us secure and confidential and to prevent unauthorised access to it.

The data we collect, process or use about our customers is managed securely and in accordance with this privacy policy, the General Data Protection Regulation 2018, and the Privacy and Electronic Communications Regulations 2003.

This policy was updated 15 May 2018.

Our privacy and data principles

We are committed:

To provide clear, honest and open information about how we use your data
To use your data appropriately and in a way that would be reasonably expected by you
To only share your data with other organisations where we need to do so in order to fulfil our contract with you
To ensure our staff and partners (including suppliers and artists) understand these principles and their responsibilities in delivering them

What information do we collect?

The information we collect when you buy a book from us or communicate with us may include:

Name
Postal address
Telephone number(s)
Email address
Billing/payment information (we do not store your credit card details, except to process direct debits where applicable)
Information acquired via Cookies
Other feedback (eg. complaints or compliments) you choose to send us

Email, Web Activity and Social Media:

We keep a record of the emails we send you, and we may track whether you receive or open them so we can make sure we are sending you the most relevant information.

Like most organisations, we receive and store certain details whenever you use our website. We use “cookies” to help us make our site – and the way you might use it – better. Cookies mean that a website will remember you and enable online transactions. It also helps us understand how you use our website, where we can make improvements and how best to tell our readers about publications they might be interested in, through recommendations on our own site, or adverts elsewhere on the internet.

Information available Publicly:

This may include information regarding directorships or positions held on Trustee/governing boards found in places such as Companies House, the Charity Commission for England and Wales, your biography on your work website or LinkedIn, or as well as on other charity and arts organisations’ websites.

Sensitive data:

Details of payment card numbers and expiry dates etc. go through a secure server operated by Wix Payments, our payment service provider, and to which we do not have direct access. We do not keep your payment information for any purpose, except in order to process direct debits, the data for which are securely held.

What do we use your personal information for?

We aim to be open and transparent when we collect your personal data and we will not do anything you would not reasonably expect.

We will use your personal information to:

Provide information you have asked us for.
Make offers and complete orders of goods and services.
Notify you of any changes to events or services.
Keep a record of your relationship with us.
Improve our understanding of our customers through basic profiling, tracking of your activity on our website and your response to emails (or other communications) that we send you.

*See Appendix 1 at the bottom of this policy for a table outlining the legal basis for processing the information outlined above.

Sharing your information

We will not share any personal details with any other third parties without your agreement, unless required in order to fulfil our contract with you, or allowed by law.

In general, the third-party providers used by us to fulfil our contract with you will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. These providers include our Shipping providers, Payment services (Wix, PayPal), Email and Mail distribution services.

How long do we keep your personal details?

Data is held by us for as long as is legally or practically necessary for our business. Once that period of necessity has passed, we have a regular programme of data suppression and deletion. This ensures that your data is not held indefinitely on our systems.

Subject to any legal retention requirements (e.g. VAT regulations require appropriate financial records to be retained for six years, Gift Aid regulations require appropriate records to be retained for seven years), you may notify BEARES PUBLISHING if you do not wish your data to be held.

Your rights

You have certain rights related to your personal data, which are outlined here. These include:

The right to request a copy of personal information held about you
The right to request that inaccuracies be corrected
The right to request us to stop processing your personal data

Contact us

Please contact us if you have any questions about how your data is used, wish to be removed from any communications or data processing activities, or employ any of the rights listed above.

Email us contact (at) bearespublishing.com

Or write to us at: BEARES PUBLISHING, 30 Queen Anne Street, W1G 8HX London, UK

*Appendix 1: Legal Basis for Processing

On the legal grounds of Legitimate Business Interests, we use your personal data for:

– Providing information you have asked us for;

– Making offers and completing orders of goods and services;

– Keep a record of your relationship with us;

– Analyse your personal information to create a profile of your interests and preferences so that we can contact you with information most relevant to you;

– Improve our understanding of our audience through basic profiling, tracking of your activity on our website and your response to emails (or other communications) that we send you;

– Combine information you provide to us with information available from external sources.